Off-Campus Exam FAQ

  1. What is an invigilated exam?
  2. Who is eligible to write an off-campus final invigilated exam?
  3. What must I do to take an invigilated exam?
  4. Is there a fee for an invigilator’s services?
  5. How do I find a suitable invigilator?
  6. What happens after I submit the Off-Campus Examination Form?
  7. What are the invigilator’s responsibilities?
  8. How does the invigilator receive exams and return them to Ryerson University?
  1. ­What is an invigilated exam?
    An invigilated exam is an exam that is overseen by an impartial individual (called an invigilator) who monitors or supervises a student while he or she is taking an exam. The invigilator ensures the security and integrity of the exam process.

  2. ­Who is eligible to write an off-campus invigilated final exam?
    If you live more than 100 kilometres from Ryerson University, you may arrange to write your examinations off campus. All students requesting invigilated exams must submit the Off-Campus Examination Form before the end of week six (6) after the start of the term for single-term thirteen (13) week courses and before the end of week one (1) for single-term six or seven (6 or 7) week courses. Ryerson University has specific guidelines regarding invigilator selection. (See answer to question 5 for information on selecting an approved invigilator.)

    NOTE: Exams will not be sent to an invigilator unless the Off-Campus Examination Form is received and approved by the Client Support and Logistics office.


  3. ­What must I do to take an invigilated exam?
    1. Click the online Off-Campus Examination Form to see a list of invigilators. Select an invigilator in your area and contact him or her to arrange for his or her invigilation services on the date and time you will be writing your exam, as per the course outline. Once confirmed, complete and submit the Off-Campus Examination Form.
    2. If there is no invigilator listed for your area, it is your responsibility to find a suitable invigilator. (See answer to question 5 for information on selecting an approved invigilator.) Confirm the date and time you will be writing your exam with that invigilator. Then complete the Off-Campus Examination Form with your request, as per form instructions.
    3. Review the payment policy of the selected site. (Also review answer to question 4.)
    4. It is important that you schedule your exam date and time with the invigilator well in advance, as per the scheduled date listed in your course outline.

    NOTE: Failure on the part of the student to assume the responsibilities outlined for requesting an off-campus invigilated exam will result in the student having to attend and write the exam on-campus at Ryerson University.


  4. ­Is there a fee for an invigilator’s services?
    Ryerson University pays a flat fee of $50 as an honorarium on behalf of its students for invigilation services. Payment is in Canadian funds only. If the fee is to be paid to the facility/institution, we will request the invigilator to provide an invoice for payment. If not, the invigilator will complete the Invigilator Payment Form that is included with the exam.

    Note: Students will not be reimbursed for pre-payments made to invigilators.

  5. ­How do I find a suitable invigilator?
    If there is no invigilator for your area on the invigilator listing, it is your responsibility to find a suitable invigilator and make arrangements for him or her to invigilate your examination on the scheduled date. You can then add this invigilator to the Off-Campus Examination Form.
    You must contact a university or community college to request an invigilator from their faculty, or a library for a professional librarian, and verify they are eligible to work in Canada or in their country of residence.

    NOTE: Relatives, coworkers, immediate supervisors, friends, neighbours, or persons residing at the same address cannot invigilate your examinations.


    An acceptable invigilator is an impartial individual who will ensure academic integrity throughout the administration of the exam process. Your invigilator must be from one of the following categories:
    • College or university testing centre representatives
    • Current faculty at a community college or university
    • Librarian at a public library
    • Nursing Educators
    • Military Educators
    *All of the above must be eligible to work in Canada or in their country of residence.

  6. ­What happens after I submit the Off-Campus Examination Form?
    Upon successful submission and acceptance of this form, you will receive a confirmation notice sent to the email address provided on your form. We will review your request form and will contact you if we have any questions. Ryerson University reserves the right to verify an invigilator’s identity, require additional proof of eligibility, or require the selection of a different invigilator.

    NOTE: Failure on the part of the student to assume these responsibilities will result in the having to attend and write the exam on-campus at Ryerson University.


  7. ­What are the invigilator’s responsibilities?
    • Only the invigilator may handle the actual exam prior to and following its completion.
    • No copies of the exam are to be made at any time.
    • No person other than the invigilator and student may view the exam. (The student may have access to the exam only during the time period allowed for writing.)
    • The invigilator must ensure the identity of test-takers by requiring the presentation of photo identification.
    • The invigilator must follow the instructions for administering the exam. These may include a time limit and specific allowable exam aids, such as a calculator and inclusion or exclusion of books, notes, etc.
    • The invigilator must prepare the exam (and any relevant materials, e.g., scanner sheet, question paper, answer booklets) for return by sealing it in the return envelope provided by Ryerson University, immediately after the student completes it.
    • Under no circumstances should any part of the examination be released to the student. The student must provide a prepaid envelope for returning the exam to Ryerson University, if written outside Canada, but the invigilator must forward the exam package.
    • Exams may not be released to a third party without Ryerson’s permission.


  8. ­How does the invigilator receive exams and return them to Ryerson University?
    The examination is mailed directly to your invigilator. You should check with your invigilator one week before your scheduled examination date to confirm the examination has arrived. If it has not arrived before the examination date, contact us immediately by email at distance@ryerson.ca. In Canada, each examination package will contain a prepaid envelope to return the examination to the Client Support and Logistics office at The G. Raymond Chang School of Continuing Education, Ryerson University. The examination should be sent no later than the next business day after it is written.

    NOTE: You are responsible for return courier charges for examinations written outside Canada.

    If you have further questions or require clarification, please contact distance@ryerson.ca